General Policies & Guidelines:
At Hot Potato Art Studio, LLC our goal is to foster creativity and confidence through art education. In order to do that we expect participants to review and adhere to our policies and expectations. By enrolling in any of our services, you acknowledge that you have read, understand, and agree to comply with these guidelines. Hot Potato Art Studio reserves the right to make adjustments to these policies as needed to maintain the quality and safety of our programs. If you have any questions contact emily@hotpotatoartstudio.com.
Studio Guidelines and Policies
Enrollment in Hot Potato Art Studio is subject to the policies and procedures outlined by the studio. You agree to provide accurate and up-to-date information during the registration process. You understand the studio's policies regarding make-ups, refunds, and cancellations.
Code of Conduct
Participants are expected to adhere to a code of conduct while attending classes. This includes being respectful and kind to the instructors, fellow participants, the materials, and the studio environment. Participants will be made aware of the class expectations at the beginning of the lesson. We use encouragement and positive redirection, but if a student continues not to meet our behavior expectations, the guardian will be contacted and asked to leave the session. Continuation for the remainder of the classes is up to the discretion of Hot Potato Art Studio. There are no refunds for students who do not meet the code of conduct.
Participation and Liability Release
You give your child permission to participate in art lessons at Hot Potato Art Studio. You are aware that art classes use a variety of materials including paint, scissors, and hot glue. You release and hold Hot Potato Art Studio harmless from any and all liability that may arise in connection with the studio's art programs.
Refunds and Class Transfers
Refunds are available if the cancellation is made at least 14 days before the session, minus a $50 processing fee. There are no refunds for no-shows, cancellations within two weeks, missed classes, or for students who do not adhere to an appropriate code of conduct and need to leave the class early.
Photo Release
You give permission to Hot Potato Art Studio to use photographs and/or video recordings for promotional, educational, and other related purposes. You understand that these photographs and/or video recordings may be used on Hot Potato Art Studio's website, social media platforms, and/or promotional materials. You will not receive any compensation for the use of these photographs and/or video recordings. You release and discharge Hot Potato Art Studio from any and all claims and demands arising out of or in connection with the use of the photographs and/or video recordings. Send an email to emily@hotpotatoartstudio.com if you do not want photos taken.
Social Media
We encourage you to take pictures of the artwork created during our lessons. If you share these images or any content related to our services on a public platform, including social media, we request that you credit our business by mentioning our company name or tagging @hotpotatoartstudio.
Any images or content shared online should comply with applicable copyright and privacy laws. Hot Potato Art Studio reserves the right to request the removal of any posts that misrepresent our brand, services, or violates our intellectual property rights.
By sharing content featuring our services or classes, you acknowledge and agree to grant Hot Potato Art Studio permission to share, repost, or feature your post on our official platforms.
Tutoring Policies & Guidelines:
All of the above policies apply in addition to the following related to our tutoring services:
Participation:
Guardians can observe the lesson, but they do not participate in the lesson unless discussed beforehand. This promotes artistic independence and confidence among our students.
All tutoring participants must be registered and paid for prior to the session. If you would like to invite a friend email Hot Potato Art Studio at Emily@hotpotatoartstudio.com.
Payments, Refunds, and Cancellations:
Art tutoring is invoiced per quarter. You can choose to pay per session, per month, or per quarter. Payment for the session needs to be made at least 3 days prior to the lesson. If you are not able to attend a session that you have already purchased, you will receive a credit for the session, as long as we have 3 days notice through email, text, or verbal communication. Otherwise, there are no refunds for missed sessions.
If you need to adjust your schedule, let your tutor know. We require 30 days notice to discontinue tutoring. Notify Hot Potato Art Studio through email at info@hotpotatoartstudio.com.
Event Policies & Guidelines:
All of the above policies apply in addition to the following related to our events:
The Process
After requesting an art event, an estimate will be emailed to you. Please review it and either approve it or let us know if any changes need to be made. Once the estimate is approved we will send a non-refundable $100 deposit to save the date. Then, three days prior to the event we will email you for the final headcount. An invoice will be sent based on the headcount and due on the day of the event. You can choose to pay through the invoice or through Venmo (@HotPotatoArtStudio), check, or cash. If using credit, there is a $5 processing fee.
We have a minimum charge of $250 per event ($200 for craft parties). The final cost will be calculated based on the number of participants communicated two days prior to the event. We do not offer refunds for no show guests as materials have already been purchased and prepared. If additional guests participate on the day of the event then we will add them to the invoice.
Reminders
Smocks are provided if paint is being used, but please remind your guests to wear clothes that they do not mind getting paint on.
Materials
We use stretched canvas and acrylic paint. We can adjust the materials based on request. Additional charges may apply.
Contact
We will send you a reminder email or text at least three days before the event to confirm the number of participants. If you have any questions please reach out to emily@hotpotatoartstudio.com or text 480-331-3807.
Assumption of Risk and Release of Liability
By agreeing to the event you understand that participation in art experience includes the use of various art materials including paint and glue which may lead to accidental spills, stains, and/or injury. You release and hold harmless Hot Potato Art Studio, LLC from any liability for personal injury or property damage that can occur during an art event.